Privacy Policy
Sidney Bookkeeping Services
Last updated: January 2025
Introduction
At Sidney Bookkeeping, we are committed to protecting your privacy and ensuring the security of your personal and business information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our bookkeeping services.
Information We Collect
Personal Information
- Name, email address, and phone number
- Business name and address
- Tax identification numbers (SIN, Business Number)
- Bank account information for payment processing
Financial Information
- Bank statements and transaction records
- Invoices and receipts
- Payroll records and employee information
- Tax documents and financial statements
How We Use Your Information
We use your information to provide our bookkeeping services, including:
- Processing accounts receivable and accounts payable
- Performing bank and credit card reconciliations
- Preparing monthly financial reports
- Processing payroll and remitting source deductions to the CRA
- Calculating and filing WCB, EHT, GST & PST remittances
- Preparing year-end documentation
- Communicating with you about your account
Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
- With government agencies (CRA, WCB, etc.) as required by law
- With your explicit consent
- To comply with legal obligations
- To protect our rights and prevent fraud
Data Security
We implement appropriate security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. This includes:
- Encryption of sensitive data
- Secure cloud-based storage systems
- Regular security updates and monitoring
- Limited access to authorized personnel only
- Secure file transfer protocols
Data Retention
We retain your information for as long as necessary to provide our services and comply with legal requirements. Financial records are typically retained for 7 years as required by Canadian tax law.
Your Rights
You have the right to:
- Access your personal information
- Request corrections to inaccurate information
- Request deletion of your information (subject to legal requirements)
- Withdraw consent for certain uses of your information
- File a complaint with the Privacy Commissioner of Canada
Cookies and Website Analytics
Our website may use cookies to improve your browsing experience. We may also use analytics tools to understand how visitors use our site. You can disable cookies in your browser settings if you prefer.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website and updating the "Last updated" date.
Contact Us
If you have any questions about this Privacy Policy or how we handle your information, please contact us:
Sidney Bookkeeping
Email: info@sidneybookkeeping.com
Serving Sidney, North Saanich and the Saanich Peninsula on Vancouver Island